Prefer to watch and learn? Check out this video tutorial. NOTE: The assigned activity does not completely match this video tutorial.

Complete the following Practice Activity and submit your completed project.

We will continue to work with the PowerPoint presentation from PowerPoint Practice 3. After submitting your presentation to the Director of Marketing, she asked you to make a few enhancements incorporating multimedia and statistical data. Key skills in this practice include screenshots, embedding videos, recording audio, background images, and charting data with line and bar charts.

1. Start PowerPoint, and notice how it opens in Backstage View.
   • Under Open, browse to locate your Practice3 PowerPoint, and select open.
2. Select File, Save As, Browse, and then navigate to your PowerPoint folder where you save your files.
   1. Name the presentation as FirstnameL_Practice4.pptx (example AynslieC_Practice4.pptx)
3. There should be 8 slides in your slide deck. Ensure your presentation is in normal view and select slide 8.
4. Open www.nbcc.ca
5. With slide 8 still active, go to the Insert tab, Images group, Screen Shot and select screen clipping.
   • • Take a screen clip of the top portion of the NBCC home page, and insert it into side 8.
     • The screen clip should be under the Puma Commitment logo, and above the text box that contains the text: It is great to be a Puma!
6. With the screenshot image still selected, resize it so that it has an approximate height of 1.75” and an approximate width of 7.5”.
   • If necessary, move the Puma Commitment image up, and the text boxes down to create enough space for the screenshot image.
7. Select the screen clip image you just added, and on the Animations tab, in the Animations group, add the Fade animation to the screenshot image.
8. On slide 8, in the notes pane, add the following note after the note that is already there: Then, explain all of the resources available on the NSCC Home Page.
9. Select slide 5. On the Home tab, in the Slide grouping, add a new slide with the Title and Content Layout.
   • In the title placeholder type: NBCC Graphic Arts.
10. Use the Insert tab, Media group, video, online video.
    • It may take a few moments for the Insert Video screen to load.
11. Use the Search box and type in https://www.youtube.com/watch?v=fWUwAi-zxuo then press enter on your keyboard.
    • Double click the video, or select Insert to add the video to slide 6.
12. With the video selected, on the Video Format tab, resize the video so that it has a height of approximately 5” and a width of approximately 9.4”.
13. Move the video so that it is center on the slide if necessary.
14. On the Playback tab, select Play to watch the video.
    • Another way to add an online video to a PowerPoint slide is by embedding it.
      • Using your web browser, navigate to www.youtube.com.
      • In the search window, type, NBCC Graphic and Communications Design.
      • Locate the NBCC Graphics and Communiction Design video.
      • Select the Share icon, and then select embed.
      • Copy the embed code.
    • In PowerPoint, on slide 6, select the Insert tab, Media group, Video, Online Video.
      • In the search box, paste the code you copied from YouTube and then press enter.
      • It may take a few moments for the video to preview. If necessary, right-click on the video, and then select Preview.
    • You can put the video in the presentation either way.
15. Select slide 9 so that it is the active slide. On the Insert tab, Media group, select the arrow under Audio and select Record Audio.
    • Record a short audio clip (about 20 seconds) and tell me why PVCC is a great college.
    • After recording your audio and playing it back,
    • name it PVCC.
    • Then, close the Record Sound audio dialog box.
    • Notice a speaker icon displays on slide 9. Move this icon to the upper left hand corner of slide 9.
    • Click the speaker once to play the audio.
16. On slide 9, in the Notes pane, add the following note: Remember to play the audio.
17. Select slide 1 so that it is the active slide.
18. Find the Image on this page with the sunset behind the cactus below.
    • Right click this and save the picture as PowerPoint4_18. Make sure to save this in a file location you can find.
19. On the Design tab, customize group, select Format Background.
    • Under Fill, select the button next to Picture of texture fill.
    • Under insert picture from file, select the File button and browse to where your files are stored.
    • Locate the image PowerPoint4_8 (the one you just saved) and select Insert.
    • Be sure to not select Apply to All, as we only want the background image applied to the title slide.
      

      

    • Close the Format Background dialog box by clicking the x in the upper right-hand corner.
20. On slide 1, delete the text box that says Fall New Student Orientation.
21. If necessary. Move the textbox that says Welcome Pumas up slightly, and
    • change the font colour to a font that is easier to see with the new background image.
22. Select slide 4 so that it is the active slide.
23. Select and delete the Explosion image on slide 4. In that spot, we will add a clustered column chart that displays the Average GPA for each athletic team.
24. On the Insert tab, in the Illustrations group, select Chart.
    • In the Insert chart dialog box, select column, and then clustered column, then select ok.
    • A dialog box should appear to Chart in Microsoft PowerPoint. It looks like a mini Excel spreadsheet. Enter the following data:

24. • Notice how the clustered column chart updates the data automatically as you type in the data.
    • Close the Chart in Microsoft PowerPoint dialog box when all of the data has been entered.
25. Change the chart title to Average GPA by Team.
26. Select the vertical Axis, right click and select Format Axis.
    • In the format Axis dialog box, set the Axis Options, Bounds to 3.0 for the minimum and 4.0 for the Maximum.
    • Close the Format Axis dialog box.
27. With the clustered column chart selected, on the Chart Design tab, in the Chart Styles group, select the Quick Style Style8.
28. With the clustered column chart selected, on the Chart Design tab, select the arrow next to Add Chart Element.
    • Next to Legend, select Right to move the Legend from the bottom of the chart to the Right side.
    • If necessary, resize the legend so that all of the sports are visible.
29. Use the Smart guides to resize and move the clustered column chart so that it fits neatly to the right of the bulleted list on slide 4.
30. Select slide 5 so that it is the active slide. Select and delete the logo on slide 5.
31. On the Insert tab, in the Illustrations group, select Chart.
    • In the Insert chart dialog box, select Line
    • Then insert a Line with Markers chart.
    • Select OK to close the Insert Chart dialog box.
32. In the Chart with Microsoft PowerPoint dialog box, enter the following data:

33. After the data is entered, close the Chart in Microsoft PowerPoint dialog box.
34. Resize and move the chart to that it fits in the lower right hand corner of slide 5.
35. With the line chart selected, on the Chart Design tab in the Chart Layout options group
    • remove the chart title and
    • ensure the legend is in the Top position.
36. With the line chart selected, on the Chart Tools Design tab, in the Chart Styles group,
    • select Style 9 Quick Style.
37. Double-click the vertical axis to open the Format Axis dialog box.
    • Under Axis Options, Bounds, enter 200 for the minimum and 800 for the maximum.
    • Close the Format Axis Dialog Box.
38. On slide 5, in the notes pane, add the following speaker note: This line graph displays our fastest growing 4 fields of interest over the past 4 years.
39. Select slide 2 so that it is the active slide. Select the image.
40. On the Picture Format tab, in the Adjust group, select remove background.
    • Select the area that you would like to keep, then select keep changes.
41. Change the view of your presentation to Slide Show. Use the arrows to advance each slide.
42. Save your presentation, and take note of where it is located. There should be a total of 9 slides in your slide deck. Compare your presentation to the image below, and make any modifications if needed. Close out of PowerPoint and submit your entire presentation per your instructor’s instructions.

Media Attributions

• Practice It Icon by Jessica Parsons is licensed under a CC BY (Attribution) license
• Engineers look at computer screen with prosthetic limb user by ThisisEngineering RAEng on Unsplash is licensed under an Unspalsh License license.